Contact

Integration Services

Financial Reconciliation

Match every payout to every order, fee and refund, automatically.

Marketplace payouts bundle sales, fees, refunds, reserves and adjustments into a single deposit. We break every settlement down to the order line, match it to your ERP and bank, and flag only the exceptions that need a human. Finance gets reconciled numbers with 99.9% data accuracy instead of a spreadsheet marathon.

What's included
99.9%Data accuracy

The shift

From manual workarounds to automated by default

Before Audaxim AI

  • Deposits that do not match any single report
  • Marketplace fees and chargebacks reconciled by hand
  • Refunds and reimbursements that go untracked
  • Unreconciled balances carried from month to month
  • Audit prep that takes days of digging

After Audaxim AI

  • Every deposit tied back to orders, fees and adjustments
  • Fees and chargebacks categorized automatically
  • Missing reimbursements and refunds surfaced for follow-up
  • Clean clearing accounts at every month-end
  • A documented audit trail for every payout

Capabilities

Everything included in Reconciliation

Settlement report parsing

Amazon SP-API settlement reports, Walmart reconciliation reports and Shopify Payments payouts are parsed down to the transaction line.

Three-way matching

Orders, settlement lines and bank deposits are matched automatically, with tolerance rules for rounding and currency conversion.

Payment processor reconciliation

Stripe balance transactions and PayPal settlement reports are reconciled against web orders, including disputes and payout fees.

Fee & adjustment categorization

Referral fees, FBA fulfillment fees, storage fees, advertising charges and reserves are mapped to the right GL accounts in NetSuite or QuickBooks.

Exception workflow

Unmatched items are grouped by reason, such as missing order, amount variance or unposted refund, so your team resolves exceptions instead of hunting for them.

Clearing account automation

Journal entries move settled funds from marketplace clearing accounts to cash, keeping balance sheets accurate every day, not just at month-end.

How we deliver

A clear path from audit to always-on

  1. 01

    Reconciliation review

    We trace a recent month of payouts from each channel through your ERP and bank to find gaps and manual steps.

  2. 02

    Matching rules design

    We define matching keys, tolerances, fee mappings and exception categories with your accounting team.

  3. 03

    Build & back-test

    Reconciliation logic is built and back-tested against prior closed periods until results match your approved numbers.

  4. 04

    Go-live & exception support

    Automated reconciliation runs as each settlement arrives, and we monitor exception volumes and tune rules as channels change.

Works with

Your stack, connected

  • Amazon
  • Walmart
  • Shopify
  • Stripe
  • PayPal
  • NetSuite
  • QuickBooks
  • Xero
See all integrations
Audaxim AI integrated our NetSuite with Amazon and Redshift seamlessly. Daily reporting dropped from 4 hours to under 30 minutes — and reconciliation errors are a thing of the past.
VP of OperationsAmazon FBA brand · $8M GMV
80%Reporting time saved

FAQ

Reconciliation questions, answered

Can you reconcile Amazon FBA fees and reimbursements?

Yes. We break Amazon settlements into fulfillment, storage, referral and advertising fees, and flag inventory that was lost or damaged without a matching reimbursement.

Does this work if we use QuickBooks or Xero instead of NetSuite?

Yes. Matching and categorization work the same way; only the posting step differs based on the accounting system.

What does 99.9% data accuracy mean in practice?

It means the reconciled data we post matches the source settlement and bank records almost without exception. The small remainder is routed to an exception queue rather than posted silently.

Can you clean up past unreconciled months?

Yes. Historical cleanup is a common first phase, so automated reconciliation starts from a verified opening balance.

Pairs well with

Related services

All services

NetSuite Accounting & Reporting

Automate marketplace postings, settlements and fees in NetSuite, and get reports your CFO can trust — with a 3× faster month-end close.

3× Faster month-end close

Data Pipelines & Cloud BI

Automated pipelines from marketplaces and NetSuite into Snowflake, BigQuery, Redshift or Azure, with Power BI, Tableau or Looker dashboards on top.

<30 min Daily reporting, down from 4 hours

ERP & Marketplace Integration

Connect Amazon, Walmart, Shopify, eBay and 200+ channels to NetSuite, SAP, Oracle, QuickBooks or Xero with two-way, real-time sync.

80% Less manual data entry

Ready when you are

Ready to automate reconciliation?

Book a free, no-pressure walkthrough with an integration specialist. Bring your channels, your ERP and your biggest bottleneck.

Email our team
  • No credit card
  • No commitment
  • Reply within one business day

Free 30-minute walkthrough

Book your consultation

Tell us about your channels and systems — we'll show you exactly what we'd automate first.

Free 30-minute call · No commitment · We reply within one business day.